n-tieractive encourages the recruitment of Program Management Professionals (PMPs), as certified by the Project Management Institute (PMI). The PMI philosophy includes in-depth knowledge of the following Knowledge Areas:
- Scope Management
- Time Management
- Communications Management
- Cost Management
- Human Resources Management
- Quality Management
- Risk Management
- Procurement Management
- Integration Management
The well-rounded knowledge of these areas assists in the management of our projects, and helps to create a common philosophy amongst our employees. We will assist with the education of our managers to provide certification and training as needed. Our Program Managers work closely with our Contract Administrators to ensure contract compliance.
Tracking and Reporting Technical Progress
n-tieractive utilizes a project schedule that is developed at the start of every task order. This maps to the contract to ensure that all deliverables will be completed on time. This also allows for the evaluation of any potential delays in the contract completion.
Reports
Reporting is done both internally and with the client. We provide the client a monthly status report that itemizes each deliverable and any potential issue that needs to be resolved. If Earned Value Management (EVM) is a requirement of the contract, we will provide monthly EVM reporting as well. Internally, an estimate-to-complete is evaluated to track actual versus estimated costs on a monthly basis. This is compared to the monthly profit and loss statement to evaluate the ongoing status of the task orders.
Cost Control
All costs are monitored throughout the company. There is a purchase order process that requires written approval of all corporate expenditures. Both direct and indirect costs need to be monitored to ensure that our indirect rates remain within our provisional rates. This helps to keep the costs to the Government within reasonable rates.
Project Scheduling
Projects are scheduled using the most up to date scheduling software to ensure that we always have the opportunity to complete our tasks on time. These schedules are vital to tracking our progress and projecting any issues may arise before they become an obstacle. From start to finish, all projects are planned, tracked, managed, and reported through our comprehensive schedules.
Contract Invoicing
n-tieractive incorporated has established an invoicing process that allows for prompt submission of invoices. Our accounting system is Defense Contract Audit Agency (DCAA) compliant. Employees’ labor hours are entered in the accounting system and invoices are generated directly out of the accounting system. Invoices are submitted electronically whenever possible. Use of Wide Area Workflow will be strongly encouraged.
Task Closeout
To ensure that all of the customers’ requirements have been met and that n-tieractive has received all monies due to us, we process each Task Closeout. Timely contract closeout releases excess funds for possible use elsewhere, identifies the need for additional funds in a timely fashion, minimizes administrative costs for all contractual parties and allows all affected activities to concentrate on current and future requirements. The early release of excess funds helps the customers to plan, make decisions and budget these funds to their best advantage.
What we will do to simplify the closeout:
- Prepare and distribute invoices and vouchers properly.
- Track payments and verify accuracy.
- Track funds accordingly and respond to the Limitation of Cost/Funds Clause.
- Immediately report any overpayments.
